Managing Meetings for Managers

Meetings can be dreaded by members of the team. If you are to lead a meeting there are many things you can do to manage them as efficient as possible. This will save your employees and colleagues time, and the company’s resources.

They are essential and ultimately, when managed very constructive. They can be the only time where all the creative individuals are together, new ideas can be created, plans can be made, it encourages cohesion and efficiency.

Creative people are usually very busy, if you waste their time they will get frustrated and have less time to do what they do best.

If you learn how to manage meetings effectively, not only will you be a great assent to your company you will earn respect from your employees and colleagues, you will earn the reputation of a person who can get things done.

Managing Meetings effectively

  • Don’t have a meeting for the sake of it cancel a meeting rather than meet for the sake of it. Only ask the relevant team members to the meeting. If you have already made your mind up about a course of action there is not point in discussing it.
  • Do have a meeting to address large numbers quickly and effectively. Have meetings when you need input, or to encourage others to come on board, to encourage them or motivate them about an idea. If this is your intention, be prepared. How are you going to motivate them?
  • Always have an agenda
  • Stick to the agenda
  • Summarise points with one sentence and move on swiftly
  • Be clear about what you want from each item discussion decision information
  • Take control or delegate the role of facilitation, if its your meeting you should be leading
  • It can help to indicate what you want from each member at the start of the meeting
  • Make sure you ask the right people, if it doesn’t involve someone or you don’t need their input don’t ask them to attend. Ask yourself:
  • Who can provide the best advice? Who has the most experience? Who will support you? Who will oppose you? Who to you need to make it happen?
  • Choose the venue to suit the meeting, for authority chooses a boardroom, for an informal meeting choose an office etc. If you want to encourage colleges or persuade them what about coffee and snacks or even a meal.

If you put the above into practise, meetings should no longer be a bore. They can be an efficient and effective way of getting things done, generating ideas, moving things forward, and saving time.

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